The most essential productivity setup boils down to just three lists: Todo, Tracking, and Later.
It’s easy to get distracted by the search for the perfect productivity systems but simplicity beats perfection. All it takes are three lists—a game-changing tip I picked up from Marc Andreessen.
I mainly operate with three lists in my Superlist to get every thought and to-do out of my brain. It goes away if it doesn’t go on one of those three lists.
1) To-Do: This is where all the tasks I "must" do. It includes all my to-dos with due dates. I also have my current priorities at the top of the list to ensure I keep them top of mind.
2) Tracking: This is where I keep everything I need to follow up on or wait for a response. It includes delegated projects, tasks, and reminders to check in with someone in the future.
3) Later: This is for everything else—tasks I might want to do or will do when I have time.
You can create additional lists or documents for projects. For example, I have one list to capture quick ideas and notes. However, I avoid using other lists to organize actions and follow-up items, as they will likely get buried there.